Reception and Administration Assistant (6 month Maternity Cover)
Title:
Reception and Administration Assistant (6 month Maternity Cover)Type:
Contract (6 months) Full TimeStart Date:
ASAPSkills:
Requirements:
- 2 years Reception experience essential
- Admin experience desirable but not necessary
- Proficient in Microsoft Outlook, Word and Excel
Description:
Our client is looking for a Reception & Admin Assistant (Maternity Cover) to join the team in Staines. The successful candidate will report to the Financial Controller in a variety of areas:
- Greeting and signing in visitors and contractors; issue and record visitor passes. Provide refreshments and communicate when visitors arrive.
- Answering telephone calls and emails.
- Collecting, distributing and sending all incoming/outgoing post, including taking ownership of subsidised books sold within the office.
- Monitor and manage the car park.
- Responsible for reporting and liaising with all contractors and agents regarding the building and maintenance issues
- Monitoring and ordering stationary and kitchen supplies.
- Cater for internal and external meetings including booking and coordinating rooms, serving beverages, ordering lunches, and setting up rooms prior to meetings.
- Maintaining reception and communal areas to a high standard of cleanliness, including refilling and cleaning the coffee machine. Ensuring dishcloths are cleaned and available. Clearing meeting rooms daily.
- Assisting in organising company events as and when required
- Updating all internal admin documents such as the car registration list, telephone list, timesheets and list of maintenance contacts
- Assisting IT with all security requirements.
- Reporting irregular activities to Health & Safety Officer
- Ad hoc duties as required
